Start with the reason to change
You need a different knowledge boundary, document workflow, or assistant surface while preserving permissions and traceable answers.
Current reference: Notion AI profile
Alternative product fits
AI research assistant
NotebookLM
The workflow can be organized around a deliberately selected set of source documents.
Verify: Source formats, access, citations, sharing, freshness, and answer entailment.General AI assistant
ChatGPT
A general assistant with supported document or connected-source workflows is in scope.
Verify: Current connectors, workspace controls, permissions, retention, and source traceability.General AI assistant
Claude
Document analysis and synthesis are material tasks in the pilot.
Verify: Exact surface, connected content, authorization boundaries, citations, and missing-answer behavior.General AI assistant
Gemini
Google-facing files or workspace services define the comparison context.
Verify: Account type, source permissions, product surface, model identity, and current administrator controls.Switching checklist
- Define the allowed corpus and the authority level expected for material claims.
- Use the same dated questions and source expectations for every candidate.
- Review citation presence, source authority, entailment, coverage, and inaccessible sources separately.
- Test permission boundaries and missing-answer behavior before connecting private material.
- Keep an editorial reviewer and a recheck date for time-sensitive conclusions.
Sources checked
Open the original pages before relying on a time-sensitive product decision.